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Emergency Financial Aid Grants to Students under the Coronavirus Aid, Relief, and Economic Security (CARES Act)




The Coronavirus Aid, Relief and Economic Security Act (CARES Act) Higher Education Emergency Relief Fund-IHE/Student Aid provides funding to institutions to provide emergency financial aid grants to students whose lives have been disrupted, many of whom are facing financial challenges and struggling to make ends meet. Institutions have the responsibility of determining how grants will be distributed to students, how the amount of each student grant is calculated, and the development of any instructions or directions that are provided to students about the grant.

Funding is distributed to institutions using a formula based on student enrollment. Of the amount allocated to each institution under this formula, at least 50 percent must be reserved to provide students with emergency financial aid grants to help cover expenses related to the disruption of campus operations due to coronavirus. The only statutory requirement is that the funds be used to cover expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under a student's cost of attendance, such as food, housing, course materials, technology, health care, and child care).

Ventura Adult and Continuing Education (VACE), acknowledges that it signed and returned the Recipient's Funding Certification and Agreement for the Student Portion of the Higher Education Emergency Relief Fund and Recipient's Funding Certification and Agreement for the Institutional Portion of the Higher Education Emergency Relief Fund. Of the $207,297, VACE will use no less than 50% for the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

VACE has received $103,649 from the Department of Education pursuant to our Certification and Agreement for Emergency Financial Aid Grants to Students.

The amount of $101,700 was distributed to VACE students under Section 18004(a)(1) of the CARES Act as of July 15, 2020.

Eighty students at VACE were eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus able to receive Emergency Financial Aid Grants to Students under Section 18004(a)(1) of the CARES Act.

As of July 20, sixty-nine students will receive an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act. Checks were issued to the students and mailed to the address that they designated on their CARES Act Application. Students were notified in multiple ways, multiple times if necessary, to submit an application: email, phone, text.

VACE determined which students qualified for the CARES Act funds based on financial need. All the students who qualified filled out a FAFSA. Those who were eligible for Pell Grants qualified immediately. Those with loans were reviewed individually. If they had loans and were holders of bachelor's degrees, their income was taken into consideration, and where appropriate, professional judgement was used. If students were loan recipients because of high EFC in 2017 and 2018, their current financial situation was reviewed. If their income had dropped significantly, we used professional judgement where appropriate to qualify them. Once qualified financially, students were required to be participating in VACE's CTE program via Distance Learning classes and making progress in their programs.

VACE determined we would disburse the money as follows:

Dependent Student: $500 each month that they participated between April and June.
Independent Student: $500 each month that they participated between April and June, plus $100 each per spouse and child multiplied times the number of months the student participated between April and June.
Quarterly Report ending September 30, 2020

As of July 15, 2020, VACE distributed $101,700 to sixty-nine eligible students. Awards ranged from $500 to $3,000. The median was $1,500, the mean $1,474.

Students were contacted by email to let them know about the CARES Act funds.

As part of a second distribution, on November 15, 2020, three students received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act. Checks were issued to the students and mailed to the address that they designated on their CARES Act Application. Students were notified in multiple ways.

Quarterly Report ending December 31, 2020

As of November 15, 2020, VACE distributed $1,949 to three eligible students. Seven hundred fifty dollars was distributed to two students. Four hundred forty-nine dollars was distributed to one student with an additional $301 from the Section 18004(a)(3) of the CARES Act to total $750.

VACE determined we would disburse the money as follows: Student: $750 if they participated and made progress in August.

This second distribution of $1,949, when added to the first distribution of $101,700, totals $103,649. This is the total amount of Section 18004(a)(1) of the CARES Act Student portion granted.

Students were contacted by email to let them know about the second CARES Act funds distribution.

Emergency Financial Aid Grants to students under the Coronavirus Response and Relief Supplemental Appropriations Act 2021 (CRRSAA)

The Coronavirus Response and Relief Supplemental Appropriations Act 2021 (CRRSAA) provides additional funding to institutions to provide emergency financial aid grants to students whose lives have been disrupted, many of whom are facing financial challenges and struggling to make ends meet. Institutions have the responsibility of determining how grants will be distributed to students, how the amount of each student grant is calculated, and the development of any instructions or directions that are provided to students about the grant.

Ventura Adult and Continuing Education (VACE), acknowledges that it signed and returned the Recipient's Funding Certification and Agreement for the for the CRRSAA Higher Education Emergency Relief Fund II (HEERF II).

VACE has received $103,649 from the Department of Education pursuant to our Certification and Agreement for Emergency Financial Aid Grants to Students.

Seventy-four students at VACE were eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus able to receive Emergency Financial Aid Grants to Students under CRRSAA.

As of April 30, 2021, seventy-three students received Emergency Financial Aid Grants to students under CRRSAA in the amount of $103,649. Checks were issued to the students and mailed to the address that they designated on their original CARES Act Application. Students were notified in multiple ways, multiple times if necessary, to submit an application: email, phone, text.

VACE determined which students qualified for the CRRSAA funds based on financial need. All the students who qualified filled out a FAFSA. Those who were eligible for Pell Grants qualified immediately. Those with loans were reviewed individually. If they had loans and were holders of bachelor's degrees, their income was taken into consideration, and where appropriate, professional judgement was used. If students were loan recipients because of high EFC in 2018 and 2019, their current financial situation was reviewed. If their income had dropped significantly, we used professional judgement where appropriate to qualify them. Once qualified financially, students were required to be participating in VACE's CTE program via Distance Learning classes and making progress in their programs.

VACE determined we would disburse the money as follows:

Dependent Student: $790 each month that they participated in January and or February.
Independent Student: $790 each month that they participated in January and February, plus $100 each per spouse and child multiplied times the number of months the student participated.
CRRSSA Quarterly Report ending June 30, 2021 Final

As of April 30, 2021, $103,649 in CRRSAA funding was distributed to seventy-three students. Payments ranged from $790 to $2,180. The median was $1,580, the mean, $1,420.

Students were notified by email about the CRRSSA (HEERF II) funds availability.

Emergency Financial Aid Grants to students under the American Rescue Plan Act 2021 (ARP)

The American Rescue Plan Act 2021 (ARP) provides additional funding to institutions to provide emergency financial aid grants to students whose lives have been disrupted, many of whom are facing financial challenges and struggling to make ends meet. Institutions have the responsibility of determining how grants will be distributed to students, how the amount of each student grant is calculated, and the development of any instructions or directions that are provided to students about the grant. These funds are granted in an amount equivalent to the sum of two amounts: 50 percent of the portion of its allocation that is based on formula factors from CRRSAA section 314(a)(1)(A)-(D) and 100 percent of the portion of its allocation that is based on formula factors from CRRSAA section 314(a)(1)(E)-(F). This represents the minimum amount the VACE must use for making emergency financial aid grants to students.

Ventura Adult and Continuing Education (VACE), acknowledges that it signed and returned the Recipient's Funding Certification and Agreement for the for the ARP Higher Education Emergency Relief Fund III (HEERF III).

VACE was granted $350,837 from the Department of Education pursuant to our Certification and Agreement for Emergency Financial Aid Grants to Students (HEERF III).

Students were sent new applications to complete by email.

ARP Quarterly Report ending September 30, 2021

On August 26, 2021, $168,966 in APR Act funds were distributed to 103 students. These were all students who qualified to apply for Federal Financial Aid. Professional Judgement was used in cases where students Expected Family Contribution (EFC) might be too high to receive Pell Grants, or because they had a degree.

VACE determined we would disburse the money as follows:

Dependent and Private pay Students: $825 each month that they participated in June and or July.
Independent Financial Aid Students: $825 each month that they participated in June and July, plus $100 each per spouse and child multiplied times the number of months the student participated.

Payments ranged from $825 to $2,850. The median was $1,650, the mean, $1,640.

ARP Quarterly Report ending December 31, 2021

On September 15, 2021, $59,950 in APR Act funds were distributed to 98 students. VACE determined we would disburse the money as follows:

Dependent and Private pay Students: $525 each month that they participated in August.
Independent Financial Aid Students: $525 each month that they participated in August, plus $100 each per spouse and child multiplied times the number of months the student participated.

Payments ranged from $525 to $1,125. The median was $525, the mean, $612.

On December 1, 2021, $121,921 in APR Act funds were distributed to 78 students. VACE determined we would disburse the money as follows:

Dependent and Private pay Students: $811 each month that they participated in September and or October, plus $100 each per spouse and child multiplied times the number of months the student participated.
Independent Financial Aid Students: $811 each month that they participated in September and October, plus $100 each per spouse and child multiplied times the number of months the student participated.

Payments ranged from $811 to $2,822. The median was $1,622, the mean, $1,563.

These were all students who qualified to apply for Federal Financial Aid. Professional Judgement was used in cases where students Expected Family Contribution (EFC) might be too high to receive Pell Grants, or because they had a degree.

Total for the quarter was $181,871.

Quarterly Budget and Expenditure Report



Third Quarter 2020 Budget and Expenditure Reporting under CARES Act Sections 18004

Third Quarter 2020 Budget and Expenditure Report under CARES Act Sections 18004 REVISED

Fourth Quarter 2020 Budget and Expenditure Reporting under CARES Act Sections 18004

First Quarter 2021 Budget and Expenditure Reporting under CARES Act Sections 18004

Second Quarter 2021 Budget and Expenditure Reporting under CARES Act Sections 18004

Second Quarter 2021 Budget and Expenditure Reporting under CARES Act Sections 18004 REVISED

Third Quarter 2021 Budget and Expenditure Reporting under CARES Act Sections 18004

Third Quarter 2021 Budget and Expenditure Reporting for HEERF I, II, and III (a)(1) Institutional Portion, (a)(2), and (a)(3)

Fourth Quarter 2021 Budget and Expenditure Reporting under CARES Act Sections 18004

First Quarter 2022 Budget and Expenditure Reporting for HEERF Grants

Second Quarter 2022 Budget and Expenditure Reporting for HEERF Grants